Automating Contractor Compliance

a facilities managers hakes hands with a contractor while a safety officer waits in the background.

Before any work can be undertaken to resolve a hazard or incident, there must be an assessment of who will be resolving it. Certain work classes are required by regulation to be performed by an “authorised” person.

Some work must be conducted by someone who is appropriately qualified. These requirements may vary from state to state, so be sure to check your jurisdiction.

Additionally, it’s important to ensure work is only sent to those suppliers who have appropriate accreditations and insurances. Accreditation for suppliers ensures work is being performed by an organisation meeting a predefined set of acceptable standards.

It’s all too easy to flick a job onto a reliable tradesperson, without validating accreditations every time. However, this exposes you to a huge risk of non-compliance. If a contractors license or accreditation has lapsed since you last used them, you’re in violation of WHS regulation.

Not only this, but by allowing inappropriate suppliers to conduct work, you are creating a greater risk down the line. The work could fail if not done to an acceptable standard, leaving you in a situation of sinking more money into the asset.

The right person for the job, every time

When you’re used a certain supplier a few times, there’s an element of trust that their accreditations and licences are all up to date. However, unfortunately this isn’t always the case, and these all-important certifications can easily lapse.

Solutions such as FMI Works allow you to record the contractors qualifications against their profile. This makes it easy to check that all documentation is in date. Additionally, the system can automatically stop you assigning work to contractors whose qualifications are out of date.